A huge part of organizing a family reunion is taking care of all the arrangements. From the food, the venue, to any games that you might have, you’d have to get all the little details right. But it can take such a huge toll on you that you forget some of those details. Because of that, you would need to make some adjustments for the last few minutes and hours before the guests come and get the party started. Here are some of those party elements that you might want to keep in mind when you’re making last-minute adjustments and fixes:
The decorations are usually one of the elements that you would have to take care of on the day itself. After all, they might get ruined if you put them up too early. Be at the venue an hour or so earlier if you still need to put them up. Some venues will do it for you, though. Either way, don’t forget to bring along materials for fixing the decorations, such as adhesive strips, especially if you or the staff of the place decide to put them up the day before. It will surely save you from trouble when it comes.
If you’re planning one of the formal family reunions, then tables and chairs are some of what you’ll have to think about. Not everyone will be present for the occasion, and others will come in either uninvited or unaccounted for. Some people might even want to switch seats to be with the people they’re more closely related to. Whatever the reason for changing places is, you would have to do it as soon as you arrive at the venue. If it is too much work or if it will inconvenience others, you can simply inform the ones involved about the reason they should not move.
We all know that managing an event can be quite taxing, especially before and during it. However, it does not mean that you can let everything go by the time it ends. Right after the reunion proper, start checking all the items and equipment that you have. See if everything that you have brought and borrowed is whole and accounted for. Also, look out for any objects that the guests have left and relay information about them to everyone who may know whose they are. People often lose track of their belongings when they are caught up in all the excitement.
As part of the organizing team for your family reunion, you have to be at the event from start to finish, taking care of all the details and any issues that may arise. Even after the party itself, you would have to stay for a while to help clean up and settle any matters that need it. Once it is all over, you would want to thank everyone in the team for a job well done. Managing the whole event is hard work, so you all deserve some gratitude.